Privacy Policy

BUILDOTS PRIVACY POLICY

Last Updated: April 04, 2019

This privacy policy (“Privacy Policy”) governs how we, Buildots Ltd. (together, “Buildots” “we”, “our” or “us”) use, collect and store Personal Data we collect or receive from or about you (“User”, “you”), such as in the following use cases:

We greatly respect your privacy, which is why we make every effort to provide a platform that would live up to the highest of user privacy standards. Please read this Privacy Policy carefully, so you can fully understand our practices in relation to Personal Data. “Personal Data” means any information that can be used, alone or together with other data, to uniquely identify any living human being. Please note that this is a master privacy policy and some of its provisions only apply to individuals in certain jurisdictions. For example, the legal basis in the table below is only relevant for GDPR-protected individuals.

Table of contents:

  1. What information we collect, why we collect it, and how it is used
  2. How we protect and store your personal data
  3. How we share your personal data
  4. Additional information regarding transfers of personal data
  5. Your rights
  6. Use by children
  7. Public information about your activity on the services
  8. How can I delete my account?
  9. Links to and interaction with third party product
  10. Log files
  11. Cookies and other tracking technologies
  12. Analytic tools
  13. California privacy rights
  14. Our California do not track notice
  15. Deletion of content from California residents
  16. How to contact us

This Privacy Policy can be updated from time to time and therefore we ask you to check back periodically for the latest version of the Privacy Policy, as indicated below.  If there will be any significant changes made to the use of your Personal Data in a manner different from that stated at the time of collection, we will notify you by posting a notice on our Website or by other means.

Buildots provides a project-management service that analyses and aggregates visual data collected from construction sites forming a process management for construction projects. For avoidance of doubt, for the purposes of this Privacy Policy, a “Customer” is an entity which has executed an agreement with Buildots and allows Buildots to record its project and project progress at the work site on behalf of such Customer. If you are a person whose image or likeness is recorded as a result of the services (“Recorded Subject(s)“), please note that the Customer is the responsible party for obtaining the required consents and complying with any applicable laws or regulations.

  1. WHAT INFORMATION WE COLLECT, WHY WE COLLECT IT, AND HOW IT IS USED
Data we collectWhy is the data collected and for what purposes?Legal basis (GDPR only)Third parties with whom we share your dataConsequences of not providing the data
When you browse or visit our Website
Cookies, Analytic tools and/or Log files

For more information, please read our Cookie Policy http://buildots.com/cookie-policy

Marketing purposes, usage analytics and statistics, improving quality of serviceConsent

Legitimate interest (e.g. essential cookies)

3rd party platforms such as for the following purposes:

· Google Analytics (analytics purposes) · Mixpanel (analytics purposes)

· Hotjar (analytics purposes) · Microsoft PowerBI (business analytics purposes) · Amazon – (storage and hosting of the application)

· Google cloud services (analysis and processing of data)

Cannot collect and store the information

Cannot use or access some parts of the Website

When you make use of, or interact with, our Website
When you request a free trial
· Full name

· Email address

· Company name

· Phone number

· Location

· Project characteristics

· Any other data that you decide to supply/provide us

· To provide a free trial

· To provide product updates

Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.

Legitimate interest (e.g., to provide a free trial)

3rd party platforms such as for the following purposes:

· Mailchimp (newsletter and mailing list management platform)

· Google Mail (internal communication)

Cannot provide a free trial

Cannot provide product updates

When you sign up for our newsletters / email list / blog
· Email address

· Google and/or Facebook log-in

· Message / comments

· To add you to our mailing list

· To send newsletters or other marketing communications.

· To add you to our blog distribution list

Consent

Legitimate interest (e.g. send you more information about Buildots)

3rd party platforms such as for the following purposes:

· Mailchimp (newsletter and mailing list management platform)

Cannot add you to our mailing list

Cannot send you marketing communications

Cannot add you to our blog distribution list

When we process your job application
· First name

· Last name

· Email address

· Phone number

· Resume / CV

· LinkedIn profile

· Portfolio

· Personal note

· Any other data that you decide to supply/provide us

· To process your job application

· To assess the candidate

Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract

Legitimate interest (e.g. process your job application)

NoneCannot process your job application

Cannot assess your suitability as a candidate

When you contact us (e.g. customer support, help, submit a request)
· Full name

· Email address

· Company name

· Phone number

· Message

· Any other data that you decide to supply/provide us

· To process and answer questions

· To provide support (e.g., to solve problems, bugs or issues)

· To customize your experience

Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract

Legitimate interest (e.g. respond to a query sent by you)

3rd party platforms such as for the following purposes:

· Zendesk (customer support platform)

Cannot assist you and respond your query

Cannot provide support

Cannot customize your experience

When you browse or visit our web Application
Cookies, Analytic tools and/or Log files

For more information, please read our Cookie Policy at http://bldts.io/cookie-policy

Marketing purposes, usage analytics and statistics, improving quality of serviceConsent

Legitimate interest (e.g. essential cookies)

3rd party platforms such as for the following purposes:

· Google Analytics (analytics purposes) · Mixpanel (analytics purposes)

· Hotjar (analytics purposes) · Microsoft PowerBI (business analytics purposes) · Amazon – (storage and hosting of the application)

· Google cloud services (analysis and processing of data)

Cannot collect and store the information

Cannot use or access some parts of the Website

When you create an account, purchase a product and/or services as our Customer
· Full name

· Company name

· Address

· Job position

· Email address

· Phone number

· User name

· Password

· Payment methods

· Any other data that you provide/supply us

· To create an account

· To authenticate you or your account

· To process the order of the service and/or products

· To perform/execute the agreement

· To grant you access to the services (Application)

· To fulfill your request for services

NOTE: Regardless of which method you choose to register or create your account, we will send you an email to your nominated email address or a pin-code to your phone number to instruct you how to confirm the registration process.

Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.

Legitimate interest (e.g., to provide a service)

3rd party platforms such as for the following purposes:

· Mailchimp (newsletter and mailing list management platform)

· Auth0 (single sign-on authentication)

· Twilio (to verify your authenticity and send alerts)

· WhatsApp (to verify your authenticity)

· Sendgrid (to verify your authenticity and send alerts)

Cannot create an account

Cannot verify your account

Cannot process the order of the service and/or product

Cannot perform the agreement

Cannot grant you access to the services

Cannot fulfill your request for services

· To send marketing communicationsConsentCannot send marketing communications
When you create users, or update existing users details
· Full name

· Email address

· Phone number

· User name

· Password

· Any other data that you decide to supply/provide us

· To create users for your use of the services

· To perform/execute the agreement

· To grant you access to the services

· To send you product updates (e.g., information about new features)

NOTE: Regardless of which method you choose to register or create your account, we will send you an email to your nominated email address or a pin-code to your phone number to instruct you how to confirm the registration process.

Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract

Legitimate interest (e.g. to create users)

3rd party platforms such as for the following purposes:

· Mailchimp (newsletter and mailing list management platform)

· Twilio (to verify your authenticity and send alerts)

· WhatsApp (to verify your authenticity)

· Sendgrid (to verify your authenticity and send alerts)

Cannot create users for your use of the services

Cannot perform the agreement

Cannot grant you access to the services

Cannot send you product updated

When you make use of the services
· Full name

· Email address

· Phone number

· User name

· Password

· Building plans, schedules and other construction related documents

· Any other data that you decide to supply/provide us

· To make use of the services

· To perform/execute the agreement

NOTE: Regardless of which method you choose to register or create your account, we will send you an email to your nominated email address or a pin-code to your phone number to instruct you how to confirm the registration process.

Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract

Legitimate interest (e.g. to perform the agreement)

3rd party platforms such as for the following purposes:

· Mailchimp (newsletter and mailing list management platform)

· Auth0 (single sign-on authentication)

· Twilio to verify your authenticity and send alerts)

· WhatsApp (to verify your authenticity)

· Sendgrid (to verify your authenticity and send alerts)

Cannot make use of the services

Cannot perform the agreement

· To send marketing communicationsConsentCannot send you marketing communications
When you are recorded by the cameras as a Subject (video recording is done at the Customer’s instruction and the Customer’s behalf)
· The video

· Geolocation

· Time

· Any other data that our Customer decides to supply/provide us

Please note that in connection with the videos, the Customer is the data controller and we are a data processor.

· To perform/execute the agreement with our Customer, which includes, among other, recording the project progress at the work site.

If you are a Recorded Subject (as defined above), please note that our Customer is legally responsible for the use of the cameras and the recording of the videos. Buildots is providing a service on behalf of the Customer, so you should contract the Customer for any privacy-related questions

Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract

Legitimate interest (e.g. to perform the agreement)

3rd party platforms such as for the following purposes:

· Amazon Web Service (Storage and processing)

· Google Cloud Platform (Storage and processing)

· Cloudfactory (manual processing of visual data)

Cannot perform the agreement or provide the Services
When you attend a marketing event and provide Personal Data
· Full name

· Company name

· Job position

· Email address

· Phone number

· Any other data that you decide to supply/provide us

· To establish a business connection

· To send marketing communications

Consent

Legitimate interest (e.g. send you more information about Buildots)

3rd party platforms such as for the following purposes:

· Mailchimp (newsletter and mailing list management platform)

Cannot establish a business connection

Cannot send marketing communications

When you exchange business cards with us
· Full name

· Company name

· Job position

· Email address

· Phone number

· Any other data that you decide to supply/provide us

· To establish a business connection

· To send marketing communications

Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract (e.g. showing you certain products and features that you have shown an interest in). Legitimate interest (e.g. certain B2B discussions)

Consent

3rd party platforms such as for the following purposes:

· Mailchimp (newsletter and mailing list management platform)

Cannot establish a business connection

Cannot send marketing communications

When we acquire your Personal Data from third-party sources (such as lead-generation companies)
· Full name

· Company name

· Job position

· Email address

· To establish a business connection

· To send marketing communications

Depending on the context, legitimate interest (B2B marketing), pre-contractual discussions or consent3rd party platforms such as for the following purposes:

· Mailchimp (newsletter and mailing list management platform)

 

Cannot establish a business connection

Cannot send you marketing communications

When we use the Personal Data of our service providers
· Full name

· Company name

· Job title

· Email address

· Phone number

· Any other data that you decide to supply/provide us

· To contact our service providers

· To perform the agreement with the supplier

Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract Legitimate interest (e.g. perform the contract, send contract-related communications)3rd party platforms such as for the following purposes:

· Google Mail Services (communication)

Cannot communicate with you

Cannot perform the agreement

When we use the Personal Data of our customers
· Full name

· Company name

· Email address

· Phone number

· Any other data that you decide to supply/provide us

· To provide our products and services
· To perform the applicable agreement
· To communicate with our customers/clients
Processing is necessary for the performance of a contract to which our customer is a party. Compliance with a legal obligation (e.g. tax laws, bookkeeping laws, etc.). Legitimate interest (e.g. send you contract-related communications)3rd party platforms such as for the following purposes:

· Mailchimp (newsletter and mailing list management platform)

· Google Mail Services (communication)

Cannot provide the services and/or our products

Cannot perform the agreement

Cannot communicate with you

· To send marketing communicationsConsentCannot send you marketing communications
When you interact with us on our social media profiles (e.g., Facebook, LinkedIn)
· Full name

· Company name

· Email address

· Phone number

· Any other data that you decide to supply/provide us

· To reply and/or respond to your request or question

· To establish a first business connection/discussion

· To send marketing communications

Consent Legitimate interest (e.g. send you more information about Buildots)3rd party platforms such as for the following purposes:

· Google Mail Services (communication)

Cannot reply or respond to your request

Cannot establish a business connection

Cannot send you marketing communications

  1. PERIOD OF STORAGE OF COLLECTED INFORMATION

Personal Data. Your Personal Data (as described above) will be stored until we no longer need the information and proactively delete it or you send a valid deletion request.  Please note that we may retain it for a longer or shorter period in accordance with data retention laws. We have an internal data retention policy to ensure that we do not retain your Personal Data perpetually.

Cookies. This depends on the cookie in question. Some cookies (e.g. essential cookies) cannot be disabled. You may also control and delete these cookies through your browser settings. Read more in our cookie policies: http://buildots.com/cookie-policy and http://bldts.io/cookie-policy

  1. HOW WE PROTECT AND STORE YOUR INFORMATION

  1. HOW WE SHARE YOUR PERSONAL DATA

In addition to the recipients described in Section 1, we may share your information as follows:

  1. ADDITIONAL INFORMATION REGARDING TRANSFERS OF PERSONAL DATA

 

Storage: Amazon Web Services located in EU (Ireland and/or London) and Google Cloud Platform in servers located in London

 

Access from Israel: Access from Israel is covered by the European Commission’s Adequacy Decision regarding Israel. You can read more here: https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/adequacy-protection-personal-data-non-eu-countries_en

  External transfers:

  1. YOUR RIGHTS

The following rights (which may be subject to certain exemptions or derogations), shall apply to certain individuals (some of which only apply to individuals protected by the GDPR):

You can exercise your rights by contacting us at privacy@buildots.com Subject to legal and other permissible considerations, we will make every reasonable effort to honor your request promptly or inform you if we require further information in order to fulfil your request. When processing your request, we may ask you for additional information to confirm your identity and for security purposes, before disclosing the Personal Data requested to you. We reserve the right to charge a fee where permitted by law, for instance if your request is manifestly unfounded or excessive.

In the event that your request would adversely affect the rights and freedoms of others (for example, would impact the duty of confidentiality we owe to others) or if we are legally entitled to deal with your request in a different way than initial requested, we will address your request to the maximum extent possible, all in accordance with applicable law.

  1. USE BY CHILDREN

We do not offer our products or services for use by children. If you are under 18, you may not use the Website, or provide any information to the Website without involvement of a parent or a guardian. We do not knowingly collect information from, and/or about children.

  1. PUBLIC INFORMATION ABOUT YOUR ACTIVITY ON THE SERVICES

Some of your activity on and through the Services is public by default. This may include, but is not limited to, content you have posted publicly on the Website or otherwise through the Services.

Registered users may have some of this information associated with their Accounts. Unregistered users will not have this association, but information concerning their use of the Services (such as what pages they have visited) may be tracked anonymously through the use of cookies and stored by us. Please also remember that if you choose to provide Personal Data using certain public features of the Services, then that information is governed by the privacy settings of those particular features and may be publicly available. Individuals reading such information may use or disclose it to other individuals or entities without our control and without your knowledge, and search engines may index that information. We therefore urge you to think carefully about including any specific information you may deem private in content that you create or information that you submit through the Services.

  1. HOW CAN I DELETE MY ACCOUNT?

Should you ever decide to delete your Account, you may do so by emailing privacy@buildots.com. If you terminate your Account, any association between your Account and information we store will no longer be accessible through your Account. However, given the nature of sharing on the Services, any public activity on your Account prior to deletion will remain stored on our servers and will remain accessible to the public.

  1. LINKS TO AND INTERACTION WITH THIRD PARTY PRODUCTS

The Website may enable you to interact with or contain links to your Third Party Account and other third party websites, mobile software applications and services that are not owned or controlled by us (each a “Third Party Service”). We are not responsible for the privacy practices or the content of such Third Party Services. Please be aware that Third Party Services may collect Personal Data from you. Accordingly, we encourage you to read the terms and conditions and privacy policy of each Third Party Service that you choose to use or interact with.

  1. LOG FILES

We may make use of log files. The information inside the log files includes internet protocol (IP) addresses, type of browser, Internet Service Provider (ISP), date/time stamp, referring/exit pages, clicked pages and any other information your browser may send to us. We may use such information to analyze trends, administer the Website, track users’ movement around the Website, and gather demographic information.

  1. COOKIES AND OTHER TRACKING TECHNOLOGIES

Our Website may utilize “cookies”, anonymous identifiers and other tracking technologies in order to for us to provide our Website and present you with information that is customized for you. A “cookie” is a small text file that may be used, for example, to collect information about activity on the Website. Certain cookies and other technologies may serve to recall Personal Data, such as an IP address, previously indicated by a user. Most browsers allow you to control cookies, including whether or not to accept them and how to remove them. You may set most browsers to notify you if you receive a cookie, or you may choose to block cookies with your browser.

  1. ANALYTIC TOOLS

  1. CALIFORNIA PRIVACY RIGHTS

California Civil Code Section 1798.83 permits our customers who are California residents to request certain information regarding our disclosure of Personal Data to third parties for their direct marketing purposes. To make such a request, please send an email to info@ClientName.com. Please note that we are only required to respond to one request per customer each year.

  1. OUR CALIFORNIA DO NOT TRACK NOTICE

We do not currently respond or take any action with respect to web browser “do not track” signals or other mechanisms that provide consumers the ability to exercise choice regarding the collection of personally identifiable information about an individual consumer’s online activities over time and across third-party websites or online services. We allow third parties, such as companies that provide us with analytics tools, to collect personally identifiable information about an individual consumer’s online activities over time and across different websites when a consumer uses the Services.

  1. DELETION OF CONTENT FROM CALIFORNIA RESIDENTS

If you are a California resident under the age of 18 and a registered user, California Business and Professions Code Section 22581 permits you to remove content or Personal Data you have publicly posted. To remove, please send an email to privacy@buildots.com. Please be aware that after removal you will not be able to restore removed content. In addition, such removal does not ensure complete or comprehensive removal of the content or Personal Data you have posted and that there may be circumstances in which the law does not require us to enable removal of content.

  1. CONTACT US

If you have any questions, concerns or complaints regarding our compliance with this notice and the data protection laws, or if you wish to exercise your rights, we encourage you to first contact us at privacy@buildots.com.

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