Last Updated: October 2022
This privacy policy (“Privacy Policy”) governs how we, Buildots Ltd. (together, “Buildots” “we”, “our” or “us”) use, collect and store Personal Data we collect or receive from or about you (“User”, “you”), such as in the following use cases:
We greatly respect your privacy, which is why we make every effort to provide a platform that would live up to the highest of user privacy standards. Please read this Privacy Policy carefully, so you can fully understand our practices in relation to Personal Data. “Personal Data” means any information that can be used, alone or together with other data, to uniquely identify any living human being. Please note that this is a master privacy policy and some of its provisions only apply to individuals in certain jurisdictions. For example, the legal basis in the table below is only relevant for GDPR-protected individuals.
Table of contents:
This Privacy Policy can be updated from time to time and therefore we ask you to check back periodically for the latest version of the Privacy Policy, as indicated below. If there will be any significant changes made to the use of your Personal Data in a manner different from that stated at the time of collection, we will notify you by posting a notice on our Website or by other means.
Buildots provides a project-management service that analyses and aggregates visual data collected from construction sites forming a process management for construction projects. For avoidance of doubt, for the purposes of this Privacy Policy, a “Customer” is an entity which has executed an agreement with Buildots and allows Buildots to record its project and project progress at the work site on behalf of such Customer. If you are a person whose image or likeness is recorded as a result of the services (“Recorded Subject(s)“), please note that the Customer is the responsible party for obtaining the required consents and complying with any applicable laws or regulations.
| Data we collect | Why is the data collected and for what purposes? | Legal basis (GDPR only) | Third parties with whom we share your data | Consequences of not providing the data |
| When you browse or visit our Website | ||||
| Cookies, Analytic tools and/or Log files
For more information, please read our Cookie Policy https://buildots.com/cookie-policy/ | Marketing purposes, usage analytics and statistics, improving quality of service | Consent
Legitimate interest (e.g. essential cookies) | 3rd party platforms such as for the following purposes: Google cloud services(analysis and processing of data) For more information, please read our Website Cookie Notice https://buildots.com/website-cookie-notice/ | Cannot collect and store the information
Cannot use or access some parts of the Website |
| When you make use of, or interact with, our Website | ||||
| When you request a free trial | ||||
| · Full name · Email address · Company name · Phone number · Location · Project characteristics · Any other data that you decide to supply/provide us | · To provide a free trial · To provide product updates · To send marketing communications | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
Legitimate interest (e.g., to provide a free trial) | 3rd party platforms such as for the following purposes: · Hubspot (newsletter and mailing list management platform) · Google Mail (internal communication) | Cannot provide a free trial Cannot provide product updates Cannot send marketing communications |
| When you sign up for our newsletters / email list / blog | ||||
| · Email address · Google and/or Facebook log-in · Message / comments | · To add you to our mailing list · To send newsletters or other marketing communications. · To add you to our blog distribution list | Consent
Legitimate interest (e.g. send you more information about Buildots) | 3rd party platforms such as for the following purposes: · Hubspot (newsletter and mailing list management platform) | Cannot add you to our mailing list Cannot send you marketing communications Cannot add you to our blog distribution list |
| When we process your job application | ||||
| · First name · Last name · Email address · Phone number · Resume / CV · LinkedIn profile · Portfolio · Personal note · Any other data that you decide to supply/provide us | · To process your job application · To assess the candidate | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract
Legitimate interest (e.g. process your job application) | 3rd party platforms such as for the following purposes: · Comeet · Google email/calendar | Cannot process your job application
Cannot assess your suitability as a candidate |
| When you contact us (e.g. customer support, help, submit a request) | ||||
| · Full name · Email address · Company name · Phone number · Message · Any other data that you decide to supply/provide us | · To process and answer questions · To provide support (e.g., to solve problems, bugs or issues) · To customize your experience | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract
Legitimate interest (e.g. respond to a query sent by you) | 3rd party platforms such as for the following purposes:
· Zendesk (customer support platform) · Salseforce (CRM platform) | Cannot assist you and respond your query
Cannot provide support Cannot customize your experience |
| When you browse or visit our web Application | ||||
| Cookies, Analytic tools and/or Log files
For more information, please read our Application Cookie Notice | Marketing purposes, usage analytics and statistics, improving quality of service | Consent
Legitimate interest (e.g. essential cookies) | 3rd party platforms such as for the following purposes:
· Google Analytics (analytics purposes) | Cannot collect and store the information
Cannot use or access some parts of the Website |
| When you create an account, purchase a product and/or services as our Customer | ||||
| · Full name · Company name · Address · Job position · Email address · Phone number · User name · Password · Payment methods · Any other data that you provide/supply us | · To create an account · To authenticate you or your account · To process the order of the service and/or products · To perform/execute the agreement · To grant you access to the services (Application) · To fulfill your request for services NOTE: Regardless of which method you choose to register or create your account, we will send you an email to your nominated email address or a pin-code to your phone number to instruct you how to confirm the registration process. | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
Legitimate interest (e.g., to provide a service) | 3rd party platforms such as for the following purposes:
· Hubspot (mailing list management platform) | Cannot create an account
Cannot verify your account Cannot process the order of the service and/or product Cannot perform the agreement Cannot grant you access to the services Cannot fulfill your request for services |
| · Full name · Email address | · To send marketing communications | Legitimate interest (e.g., b2b communications) | 3rd party platforms such as for the following purposes: Hubspot (mailing list management platform) | Cannot send marketing communications |
| When you create users, or update existing users details | ||||
| · Full name · Email address · Phone number · User name · Password · Any other data that you decide to supply/provide us | · To create users for your use of the services · To perform/execute the agreement · To grant you access to the services · To send you product updates (e.g., information about new features) NOTE: Regardless of which method you choose to register or create your account, we will send you an email to your nominated email address or a pin-code to your phone number to instruct you how to confirm the registration process. | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract Legitimate interest (e.g. to create users and to send you product-related alerts) | 3rd party platforms such as for the following purposes:
· Hubspot (mailing list management platform) | Cannot create users for your use of the services
Cannot perform the agreement Cannot grant you access to the services Cannot send you product updated |
| · Full name · Email address | To send marketing communications | Legitimate interest (e.g., b2b communications) | 3rd party platforms such as for the following purposes: · Hubspot (mailing list management platform) | Cannot send marketing communication |
| When you make use of the services | ||||
| · Full name · Email address · Phone number · User name · Password · Building plans, schedules and other construction related documents · Any other data that you decide to supply/provide us | · To make use of the services · To perform/execute the agreement · To send product updates (e.g., alerts and updates) NOTE: Regardless of which method you choose to register or create your account, we will send you an email to your nominated email address or a pin-code to your phone number to instruct you how to confirm the registration process. | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract Legitimate interest (e.g. to perform the agreement and to send you product-related alerts) | 3rd party platforms such as for the following purposes:
· Hubspot (mailing list management platform)· Auth0 (single sign-on authentication) | Cannot make use of the services Cannot perform the agreement Cannot send product updates |
| · Full name · Email address | · To send marketing communications | Legitimate interest (e.g., b2b communications) | 3rd party platforms such as for the following purposes: · Hubspot (mailing list management platform) | Cannot send marketing communication |
| When you are recorded by the cameras as a Subject (video recording is done at the Customer’s instruction and the Customer’s behalf) | ||||
| • The video • Geolocation • Time • Any other data that our Customer decides to supply/provide us Please note that in connection with the videos, the Customer is the data controller and we are a data processor. | · To perform/execute the agreement with our Customer, which includes, among other, recording the project progress at the work site. If you are a Recorded Subject (as defined above), please note that our Customer is legally responsible for the use of the cameras and the recording of the videos. Buildots is providing a service on behalf of the Customer, so you should contract the Customer for any privacy-related questions | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract Legitimate interest (e.g. to perform the agreement) | 3rd party platforms such as for the following purposes: · Amazon Web Service (Storage and processing) · Google Cloud Platform (Storage and processing) | Cannot perform the agreement or provide the Services |
| When you attend a marketing event and provide Personal Data | ||||
| · Full name · Company name · Job position · Email address · Phone number · Any other data that you decide to supply/provide us | · To establish a business connection · To send marketing communications | Consent
Legitimate interest (e.g. send you more information about Buildots on a B2B context) | 3rd party platforms such as for the following purposes: · Hubspot (newsletter and mailing list management platform) | Cannot establish a business connection
Cannot send marketing communications |
| When you exchange business cards with us | ||||
| · Full name · Company name · Job position · Email address · Phone number · Any other data that you decide to supply/provide us | · To establish a business connection · To send marketing communications | Depending on the context, Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract (e.g. showing you certain products and features that you have shown an interest in), legitimate interest (e.g. certain B2B discussions) or consent | 3rd party platforms such as for the following purposes:
· Hubspot (newsletter and mailing list management platform) | Cannot establish a business connection
Cannot send marketing communications |
| When we acquire your Personal Data from third-party sources (such as lead-generation companies) | ||||
| · Full name · Company name · Job title · Email address · Phone number · Any other data that you decide to supply/provide us | · To contact our service providers · To perform the agreement with the supplier | Depending on the context, legitimate interest (B2B marketing), pre-contractual discussions or consent | 3rd party platforms such as for the following purposes:
· Hubspot (newsletter and mailing list management platform)
| Cannot establish a business connection
Cannot send you marketing communications |
| When we use the Personal Data of our service providers | ||||
| · Full name · Company name · Job title · Email address · Phone number · Any other data that you decide to supply/provide us | · To contact our service providers · To perform the agreement with the supplier | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract Legitimate interest (e.g. perform the contract, send contract-related communications) Compliance with a legal obligation (e.g. tax laws, bookkeeping laws, etc.) | 3rd party platforms such as for the following purposes:
· Google Mail Services (communication) | Cannot communicate with you
Cannot perform the agreement |
| When we use the Personal Data of our customers | ||||
| · Full name · Company name · Email address · Phone number · Any other data that you decide to supply/provide us | · To provide our products and services · To perform the applicable agreement · To communicate with our customers/clients | Processing is necessary for the performance of a contract to which our customer is a party. Compliance with a legal obligation (e.g. tax laws, bookkeeping laws, etc.). Legitimate interest (e.g. send you contract-related communications) | 3rd party platforms such as for the following purposes:
| Cannot provide the services and/or our products
Cannot perform the agreement Cannot communicate with you |
| · Full name · Email address | To send marketing communications | Consent | · Hubspot (newsletter and mailing list management platform) | Cannot send you marketing communications |
| When you interact with us on our social media profiles (e.g., Facebook, LinkedIn) | ||||
| · Full name · Company name · Email address · Phone number · Any other data that you decide to supply/provide us | · To reply and/or respond to your request or question · To establish a first business connection/discussion · To send marketing communications (when requested by you) | Consent Legitimate interest (e.g. send you more information about Buildots) | 3rd party platforms such as for the following purposes:
· Google Mail Services (communication) · Social media channels | Cannot reply or respond to your request
Cannot establish a business connection Cannot send you marketing communications |
Finally, please note that some of the abovementioned Personal Data will be used for detecting, taking steps to prevent, and prosecution of fraud or other illegal activity, to identify and repair errors, to conduct audits, and for security purposes. Personal Data may also be used to comply with applicable laws, with investigations performed by the relevant authorities, law enforcement purposes, and/or to exercise or defend legal claims. In certain cases, we may or will anonymize or de-identify your Personal Data and further use it for internal and external purposes, including, without limitation, to improve the services and for research purposes. “Anonymous Information” means information which does not enable identification of an individual user, such as aggregated information about the use of our services. We may use Anonymous Information and/or disclose it to third parties without restrictions (for example, in order to improve our services and enhance your experience with them).