Last Updated: October 2023
This privacy policy (“Privacy Policy”) governs how we, Buildots Ltd. (together, “Buildots” “we”, “our” or “us”) use, collect and store Personal Data we collect or receive from or about you (“User”, “you”), such as in the following use cases:
We greatly respect your privacy, which is why we make every effort to provide a platform that would live up to the highest of user privacy standards. Please read this Privacy Policy carefully, so you can fully understand our practices in relation to Personal Data. “Personal Data” means any information that can be used, alone or together with other data, to uniquely identify any living human being. Please note that this is a master privacy policy and some of its provisions only apply to individuals in certain jurisdictions. For example, the legal basis in the table below is only relevant for individuals protected under Regulation (EU) 2016/679 (“GDPR”) and the GDPR as it forms part of the laws of the UK (“UK GDPR”).
To the extent that the GDPR or UK GDPR apply to Personal Data that we process in accordance with this Privacy Policy, we act as act as a “data controller” with respect to such processing. To the extent that the California Consumer Privacy Act, as amended by the California Privacy Rights Act (“CCPA”) applies, we act as a “business”.
If you are a resident of the state of California, please read the additional information for California residents.
Table of contents:
This Privacy Policy can be updated from time to time and therefore we ask you to check back periodically for the latest version of the Privacy Policy, as indicated below. If there will be any significant changes made to the use of your Personal Data in a manner different from that stated at the time of collection, we will notify you by posting a notice on our Website or by other means.
Buildots provides a project-management service that analyses and aggregates visual data collected from construction sites forming a process management for construction projects. For avoidance of doubt, for the purposes of this Privacy Policy, a “Customer” is an entity which has executed an agreement with Buildots and allows Buildots to record its project and project progress at the work site on behalf of such Customer. If you are a person whose image or likeness is recorded as a result of the services (“Recorded Subject(s)“), please note that the Customer is the responsible party for obtaining the required consents and complying with any applicable laws or regulations.
| Data we collect | Why is the data collected and for what purposes? | Legal basis (GDPR and UK only) | Third parties with whom we share your data | Consequences of not providing the data |
| When you browse or visit our Website | ||||
| Cookies, Analytic tools and/or Log files
For more information, please read our Website Cookie Notice https://buildots.com/website-cookie-notice/ | Marketing purposes, usage analytics and statistics, improving quality of the Website | Consent
Legitimate interest (e.g. essential cookies) | 3rd party platforms such as for the following purposes: Google cloud services(analysis and processing of data) For more information, please read our Website Cookie Notice https://buildots.com/website-cookie-notice/ | Cannot collect and store the information
Cannot use or access some parts of the Website |
| When you make use of, or interact with, our Website | ||||
| When you request trial or demo | ||||
| · Full name · Email address · Company name · Phone number · Job title · Country/Region · Any other data that you decide to supply/provide us | · To provide a trial or a demo · To provide product updates | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract
Legitimate interest (e.g., to provide a trial or a demo) | 3rd party platforms such as for the following purposes: · Hubspot (newsletter and mailing list management platform) · Google Mail (internal communication) | Cannot provide a trial or a demo Cannot provide product updates |
| · Full name · Email address | · To send marketing communications | Consent | · Mailchimp (newsletter and mailing list management platform) | Cannot send marketing communications |
| When you subscribe to the email list/newsletter blog | ||||
| · Email address · Google and/or Facebook log-in · Message / comments | · To add you to our mailing list · To send newsletters or other marketing communications. · To add you to our blog distribution list | Consent
Legitimate interest (e.g. send you more information about Buildots) | 3rd party platforms such as for the following purposes: · Hubspot (newsletter and mailing list management platform) | Cannot add you to our mailing list Cannot send you marketing communications Cannot add you to our blog distribution list |
| When we process your job application | ||||
| · First name · Last name · Email address · Phone number · Resume / CV · LinkedIn profile · Portfolio · Personal note · Any other data that you decide to supply/provide us | · To process your job application · To assess the candidate | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract
Legitimate interest (e.g. process your job application) | 3rd party platforms such as for the following purposes: · Comeet · Google email/calendar | Cannot process your job application
Cannot assess your suitability as a candidate |
| When you contact us (e.g. customer support, help, submit a request) | ||||
| · Full name · Email address · Company name · Phone number · Content of message · Any other data that you decide to supply/provide us | · To process and answer questions · To provide support (e.g., to solve problems, bugs or issues) · To customize your experience | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract
Legitimate interest (e.g. respond to a query sent by you) | 3rd party platforms such as for the following purposes:
· Zendesk (customer support platform) · Salseforce (CRM platform) | Cannot assist you and respond your query
Cannot provide support Cannot customize your experience |
| When you browse or visit our web Application | ||||
| Cookies, Analytic tools and/or Log files
For more information, please read our Application Cookie Notice | Marketing purposes, usage analytics and statistics, improving quality of service | Consent
Legitimate interest (e.g. essential cookies) | 3rd party platforms such as for the following purposes:
· Google Analytics (analytics purposes) | Cannot collect and store the information
Cannot use or access some parts of the Application |
| When you create an account, purchase a product and/or services as our Customer | ||||
| · Full name · Company name · Address · Job position · Email address · Phone number · User name · Password · Any other data that you provide/supply us | · To create an account · To authenticate you or your account · To process the order of the service and/or products · To perform/execute the agreement · To grant you access to the services (Application) · To fulfill your request for services NOTE: Regardless of which method you choose to register or create your account, we will send you an email to your nominated email address or a pin-code to your phone number to instruct you how to confirm the registration process. | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
Legitimate interest (e.g., to provide a service) | 3rd party platforms such as for the following purposes:
· Hubspot (mailing list management platform) | Cannot create an account
Cannot verify your account Cannot process the order of the service and/or product Cannot perform the agreement Cannot grant you access to the services Cannot fulfill your request for services |
| · Full name · Email address | · To send marketing communications | Legitimate interest (e.g., b2b communications) | 3rd party platforms such as for the following purposes: Mailchimp (newsletter and mailing list management platform) | Cannot send marketing communications |
| When you create users, or update existing users details | ||||
| · Full name · Email address · Phone number · User name · Password · Any other data that you decide to supply/provide us | · To create users for your use of the services · To perform/execute the agreement · To grant you access to the services · To send you product updates (e.g., information about new features) NOTE: Regardless of which method you choose to register or create your account, we will send you an email to your nominated email address or a pin-code to your phone number to instruct you how to confirm the registration process. | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract Legitimate interest (e.g. to create users and to send you product-related alerts) | 3rd party platforms such as for the following purposes:
· Mailchimp (mailing list management platform) | Cannot create users for your use of the services
Cannot perform the agreement Cannot grant you access to the services Cannot send you product updates |
| · Full name · Email address | To send marketing communications | Legitimate interest (e.g., b2b communications) | 3rd party platforms such as for the following purposes: · Mailchimp (mailing list management platform) | Cannot send marketing communication |
| When you make use of the services | ||||
| · Full name · Email address · Phone number · User name · Password · Building plans, schedules and other construction related documents · Any other data that you decide to supply/provide us | · To make use of the services · To perform/execute the agreement · To send product updates (e.g., alerts and updates) NOTE: Regardless of which method you choose to register or create your account, we will send you an email to your nominated email address or a pin-code to your phone number to instruct you how to confirm the registration process. | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract Legitimate interest (e.g. to perform the agreement and to send you product-related alerts) | 3rd party platforms such as for the following purposes:
· Mailchimp (mailing list management platform)· Auth0 (single sign-on authentication) | Cannot make use of the services Cannot perform the agreement Cannot send product updates |
| · Full name · Email address | · To send marketing communications | Legitimate interest (e.g., b2b communications) | 3rd party platforms such as for the following purposes: · Mailchimp (mailing list management platform) | Cannot send marketing communication |
| When you are recorded by the cameras as a Subject (video recording is done at the Customer’s instruction and the Customer’s behalf) | ||||
| • The video • Geolocation • Time • Any other data that our Customer decides to supply/provide us Please note that in connection with the videos, the Customer is the data controller and we are a data processor. | · To perform/execute the agreement with our Customer, which includes, among other, recording the project progress at the work site. If you are a Recorded Subject (as defined above), please note that our Customer is legally responsible for the use of the cameras and the recording of the videos. Buildots is providing a service on behalf of the Customer, so you should contract the Customer for any privacy-related questions | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract Legitimate interest (e.g. to perform the agreement) | 3rd party platforms such as for the following purposes: · Amazon Web Service (Storage and processing) · Google Cloud Platform (Storage and processing) | Cannot perform the agreement or provide the Services |
| When you attend a marketing event and provide Personal Data | ||||
| · Full name · Company name · Job position · Email address · Phone number · Any other data that you decide to supply/provide us | · To establish a business connection · To send marketing communications | Consent
Legitimate interest (e.g. send you more information about Buildots on a B2B context) | 3rd party platforms such as for the following purposes: · Hubspot (newsletter and mailing list management platform) | Cannot establish a business connection
Cannot send marketing communications |
| When you exchange business cards with us | ||||
| · Full name · Company name · Job position · Email address · Phone number · Any other data that you decide to supply/provide us | · To establish a business connection · To send marketing communications | Depending on the context, Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract (e.g. showing you certain products and features that you have shown an interest in), legitimate interest (e.g. certain B2B discussions) or consent | 3rd party platforms such as for the following purposes:
· Mailchimp (newsletter and mailing list management platform) | Cannot establish a business connection
Cannot send marketing communications |
| When we acquire your Personal Data from third-party sources (such as lead-generation companies) | ||||
| · Full name · Company name · Job position · Email address | · To contact our service providers · To perform the agreement with the supplier | Depending on the context, legitimate interest (B2B marketing), pre-contractual discussions or consent | 3rd party platforms such as for the following purposes:
· Mailchimp(newsletter and mailing list management platform)
| Cannot establish a business connection
Cannot send you marketing communications |
| When we use the Personal Data of our service providers | ||||
| · Full name · Company name · Job title · Email address · Phone number · Any other data that you decide to supply/provide us | · To contact our service providers · To perform the agreement with the supplier | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract Legitimate interest (e.g. perform the contract, send contract-related communications) Compliance with a legal obligation (e.g. tax laws, bookkeeping laws, etc.) | 3rd party platforms such as for the following purposes:
· Google Mail Services (communication) | Cannot communicate with you
Cannot perform the agreement |
| When we use the Personal Data of our customers | ||||
| · Full name · Company name · Email address · Phone number · Any other data that you decide to supply/provide us | · To provide our products and services · To perform the applicable agreement · To communicate with our customers/clients | Processing is necessary for the performance of a contract to which our customer is a party. Compliance with a legal obligation (e.g. tax laws, bookkeeping laws, etc.). Legitimate interest (e.g. send you contract-related communications) | 3rd party platforms such as for the following purposes:
| Cannot provide the services and/or our products
Cannot perform the agreement Cannot communicate with you |
| · Full name · Email address | To send marketing communications | Consent | · Hubspot (newsletter and mailing list management platform) | Cannot send you marketing communications |
| When you interact with us on our social media profiles (e.g., Facebook, LinkedIn) | ||||
| · Full name · Company name · Email address · Phone number · Any other data that you decide to supply/provide us | · To reply and/or respond to your request or question · To establish a first business connection/discussion · To send marketing communications (when requested by you) | Consent Legitimate interest (e.g. send you more information about Buildots) | 3rd party platforms such as for the following purposes:
· Google Mail Services (communication) · Social media channels | Cannot reply or respond to your request
Cannot establish a business connection Cannot send you marketing communications |
If you are located in Israel, the legal basis of Buildots for the processing of your Personal Data is your consent. You are not legally obligated to provide your Personal Data to Buildots. Any such provision of personal data to Buildots is done at your own free will.
Finally, please note that some of the abovementioned Personal Data will be used for detecting, taking steps to prevent, and prosecution of fraud or other illegal activity, to identify and repair errors, to conduct audits, and for security purposes. Personal Data may also be used to comply with applicable laws, with investigations performed by the relevant authorities, law enforcement purposes, and/or to exercise or defend legal claims. In certain cases, we may or will anonymize or de-identify your Personal Data and further use it for internal and external purposes, including, without limitation, to improve the services and for research purposes. “Anonymous Information” means information which does not enable identification of an individual user, such as aggregated information about the use of our services. We may use Anonymous Information and/or disclose it to third parties without restrictions (for example, in order to improve our services and enhance your experience with them).
Additional Information for California Residents
Scope
The CCPA provides California residents with specific rights regarding their personal information. This section applies only to users that are California residents, describes the rights under the CCPA and explains how to exercise those rights. This section does not apply to our handling of publicly available information from government records, de-identified or aggregated information or other information that is excluded from the CCPA’s scope. The term “Personal Information” shall have the meaning ascribed to it under the CCPA.
Personal Information We Collect, Use and Disclose
We may collect the categories of Personal Information listed in the table below. We do not collect sensitive Personal Information. The table also lists, for each category, the source of the Personal Information, the business purposes for which it will be processed and the third parties to whom it may be disclosed. This section describes our current practices and our practices during the 12 months preceding the “Last Updated” date of this Policy.
| Disclosure to third parties | Source | Business Purposes | Personal Information Category |
|
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| Identifiers, such as name, email address, postal address, job title, company name, and IP address. |
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| Internet or other electronic network activity information, including, but not limited to, information regarding your interaction with the Website, or advertisement. | |
| Direct Interactions. |
| Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)), such as name, telephone number, mailing address, credit card number and other financial information, employment, employment history. | |
| Automated Interactions based on the visual information. |
| Geolocation data | |
|
| Inferences drawn from other Personal Information, such as a profile of a person’s preferences | |
|
| Visual information, such video recordings. Please note that in connection with the videos, the Customer is the “business” and we are a “service provider”. | |
|
| Internet or other electronic network activity information (such as information regarding interactions with the Website, collected using Cookies, Analytic tools and/or log files) | |
|
| Professional or employment related information, such as current or past employment history, job position, and company name. |
If you provide us any Personal Information relating to others, you must make sure that you have permission to do so.
Opt-out of the sale or sharing of Personal Information (“do not sell” / “do not share”)
We do not sell Personal Information or share it with third parties for cross-context behavioral advertising, and have not done so in the past 12 months.
We do not knowingly sell or share (as such terms are defined in the CCPA) Personal Information of consumers under 16 years of age.
Data Retention
Your Personal Information will be stored until we delete the record and we proactively delete it or you send a valid deletion request, in some circumstances we may store your Personal Information for longer periods of time, for example (i) where we are required to do so in accordance with legal, regulatory, tax or accounting requirements, or (ii) for us to have an accurate record of your dealings with us in the event of any complaints or challenges, or (iii) if we reasonably believe there is a prospect of litigation relating to your Personal Information. We have an internal data retention policy to ensure that we do not retain your Personal Information perpetually. Regarding retention of cookies, you can read more in our Website Cookie Notice and Application Cookie Notice.
Our California Do Not Track Policy
Do Not Track (“DNT”) is a privacy preference that users can set in certain web browsers. We do not currently respond or take any action with respect to web browser “do not track” signals or other mechanisms that provide consumers the ability to exercise choice regarding the collection of personally identifiable information about an individual consumer’s online activities over time and across third-party websites or online services. We allow third parties, such as companies that provide us with analytics tools, to collect personally identifiable information about an individual consumer’s online activities over time and across different websites when a consumer uses the Services.
Your California Privacy Rights under CCPA/CPRA
Submitting requests regarding your rights
To make a request regarding your rights as detailed above, please submit a request using one of the methods in the Contact Details section below.
You may use a legally authorized person on your behalf to submit a request, if you provide a signed written permission to such person. Your request to know or delete must provide sufficient information that allows us to reasonably verify you are the person about whom we collected Personal Information or an authorized representative and should describe your request with sufficient detail that allows us to properly understand, evaluate, and respond to it.
California’s “Shine the Light” law (Civil Code Section § 1798.83) permits users of our Website that are California residents to request certain information regarding our disclosure of Personal Information to third parties for their direct marketing purposes. To make such a request, please contact us using one of the methods in the Contact Details section below.
Contact Details
If you have any questions, concerns or complaints regarding our compliance with this notice and the data protection laws, or if you wish to exercise your rights, we encourage you to first contact us at [email protected]
Changes to this document
This Privacy Policy can be updated from time to time and therefore we ask you to check back periodically for the latest version of the Privacy Policy, as indicated below. If there will be any significant changes made to the use of your Personal Data in a manner different from that stated at the time of collection, we will notify you by posting a notice on our Website or by other means.
This version was last updated on October 24, 2023.
