Privacy Policy

Buildots – Privacy Policy

This Privacy Policy (the “Privacy Policy”) is designed to inform you as to how Buildots Ltd. and its affiliates handle your Personal Data, and to notify you about your privacy rights and how the law protects such rights. Buildots Ltd., together with its affiliated companies, shall be referred to in this Privacy Policy as “Buildots”, “we”, “us” or “our”.

This Privacy Policy only addresses Personal Data that Buildots may process in connection with your use of or interaction with Buildots’ websites available at: (the “Websites”), your participation in marketing events, your subscription to receive newsletters and marketing emails, your application for a job, offering of services to you as well as any other interaction with us (including via email or telephone) in which you provide your Personal Data to us. To the extent that the European General Data Protection Regulation (“GDPR”) or the United Kingdom General Data Protection Regulation (“UK GDPR”) apply to Personal Data that we process in accordance with this Privacy Policy, we usually act as a “data controller” with respect to such processing.

This Privacy Policy does not address any Personal Data that may be processed by Buildots as part of the services that it offers to customers using its Platform (as defined below). In such cases, to the extent that the GDPR and/or the UK GDPR apply, we act as a “data processor” and our customers act as “data controllers” with respect to the Personal Data that is processed by Buildots on their behalf. Only each such customer, at its sole discretion, and not Buildots, determines the means and purposes for which Personal Data that is processed as part of the services provided via the Platform can be used. As a “data controller”, the customer is responsible for providing you with information on rights that you may have under applicable privacy laws.

In this Privacy Policy, the term “Personal Data” means any information about an individual from which that person can be identified; and the term “Platform” means Buildots’ proprietary software, developed and managed by Buildots, in its latest version, together with any relevant documentation, content, and services, which is made available by Buildots to its customers.

We encourage you to read this Privacy Policy carefully and to regularly check this page to review any changes we might make to the terms of this Privacy Policy. This Privacy Policy supplements other policies we may provide as part of our interactions with you or policies you may have received from other controllers and is not intended to override such policies.

This Privacy Policy is provided in a layered format so you can click through to the specific areas set out below.

  1. The Data We Collect About You
  2. How We Collect Your Personal Data
  3. How We Use Your Personal Data
  4. Sharing Your Personal Data with Third Parties
  5. Minors
  6. International Transfers
  7. Data Security
  8. Data Retention
  9. Your Rights
  10. Accessibility
  11. Contact Details
  12. Changes to this Privacy Policy

The Data We Collect About You

We collect the following types of Personal Data:

  • Identity Data includes your first and last name.
  • Contact Data includes your email address and telephone number.
  • Business Data includes your company name and position.
  • Country Data includes your country/region.
  • Candidate Data (relevant to career applicants) includes curriculum vitae (CV) and the data contained therein, references, interviewer impressions, and other data you share with us or that is commonly collected in connection with career applications, or that is publicly available (e.g., on social networks).
  • Usage Data includes information about how you use our Websites (such as, when you entered the Websites and how long you stayed on the Websites or on a specific page).
  • Technical Data includes information on your internet connection (such as your IP address and internet service provider name), on the device and software that you are using to access the Websites (e.g., your web browser type and computer operating system).
  • Additional Inquiry Data includes additional information that you may provide when you contact us through the Websites or otherwise, or when you sign up for our newsletter or marketing emails.

We also collect, use and share aggregated data such as statistical data for any purpose. Such information does not reveal your identity and therefore is not considered Personal Data. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific feature available through the Websites.

Protecting the Privacy Rights of Third Parties

If you provide to us any Personal Data relating to others, you must make sure you have permission to do so.

How We Collect Your Personal Data

We use different methods to collect data from and about you including through:

  • Direct interactions. When you contact us through our Websites, or otherwise provide your Personal Data directly to us, you will be asked to provide us with your Identity Data, Contact Data, Business Data, Country Data and/or Candidate Data so that we can provide our services to you, respond to your questions or requests or otherwise contact you. You may also provide Additional Inquiry Data in such instances.
  • Automated technologies or interactions. As you interact with our Websites, we automatically collect the applicable Technical Data and Usage Data. We collect this data by using cookies, server logs, and other similar technologies.
  • Third parties or publicly available sources. We may receive Technical Data and Usage Data about you from third parties, such as Usage Data and Technical Data that we may receive from analytics providers, and from advertising and marketing partners. We may also receive Candidate Data from public sources of former employers.

You are not legally obligated to provide any Personal Data to us. Any Personal Data that you choose to provide to us, is provided at your own free will.

How We Use Your Personal Data

We will only use your Personal Data when permitted by law. We will commonly use your Personal Data in the following circumstances:

  1. Where the processing is necessary in connection with the performance of any contract we have entered into with you or where it is necessary for taking steps at your request prior to entering a contract.
  2. Where the processing is necessary for our legitimate interests (or those of a third party), and such legitimate interests are not overridden by your interests, fundamental rights, or freedoms. Legitimate interest means our interest in managing and conducting our business.
  3. Where the processing is necessary for compliance with a legal or regulatory obligation.
  4. Where you have provided your consent for such processing. Such consent can be revoked at any time.

Purposes for Which We Use Your Personal Data

Below is a description of the ways we use your Personal Data. To the extent that the GDPR and UK GDPR apply, we have mentioned the legal bases we rely on to use your Personal Data, and identified what our legitimate interests are where appropriate:

  • We use your Identity Data, Contact Data, Business Data, Country Data and/or Candidate Data to enter into a contract or to perform a contract with you.
  • We use your Contact Data and Additional Inquiry Data to respond to your requests or questions, and to manage our relationship with you, including by notifying you about changes to our Privacy Policy. We do so for the performance of a contract with you, if it is necessary to comply with a legal obligation or if it is necessary for our legitimate interests.
  • We use your Usage Data, Technical Data, and Contact Data for marketing purposes, to deliver relevant and personalized content to you, send service messages (for example, for security purposes) and to measure or understand the effectiveness of our marketing efforts. We do so where it is necessary for our legitimate interests (to grow our business, to inform our marketing strategy and to maintain and secure the services); or if we have obtained your prior consent (where laws require consent for such communications).
  • We use your Usage Data and Technical Data to improve our Websites, services, marketing, customer relationships and experiences, including by personalizing and customizing our content. We do so where it is necessary for our legitimate interests (to keep the Websites updated and relevant, to develop our business and to inform our marketing strategy).
  • We use your Identity Data, Contact Data and Candidate Data to consider your application for career opportunities at Buildots. We do so where it is necessary for our legitimate interests (recruitment of personnel and handling career applications) and to take steps prior to entering a contract with you.
  • In the event of a legal dispute between you (and/or a party on your behalf) and us (and/or a party on our behalf), we may use your Personal Data to the extent necessary in connection with handling such dispute. We do so where it is necessary for our legitimate interests (to defend and enforce our legal rights).
  • We may also use your Personal Data as:
    • (a) required by subpoena, law, or other legal process;
    • (b) necessary to assist law enforcement officials or government enforcement agencies;
    • (c) necessary to investigate violations of or otherwise enforce our contract with you, to maintain security of the Websites and prevent fraudulent or illegal activity;
    • (d) necessary to protect us from legal action or claims from third parties, including you and/or other users; or
    • (e) necessary to protect the legal rights, personal/real property, or personal safety of our company, users, employees, and affiliates. We do so based on our legitimate interest (to defend and enforce our legal rights and to protect and ensure the continuous operation of our Websites).

Note that we may process your Personal Data for more than one lawful ground depending on the specific purpose for which we are using your data.

Promotional Offers

You may receive marketing communications from us if you have requested information from us and have not opted out of receiving marketing communications.

If you wish to stop receiving marketing communications from us, you may ask us to stop sending you marketing communications at any time by following the opt-out or unsubscribe link on any marketing message sent to you or by contacting us at: [email protected].

Cookies and Other Tracking Technologies

Our Websites use cookies. A cookie is a small piece of data or a text file that is downloaded to your computer or mobile device when you access certain websites. Cookies may contain text that can be read by the web server that delivered the cookie to you. The text contained in the cookie generally consists of a sequence of letters and numbers that uniquely identifies your computer or mobile device; it may contain other information as well. We and third parties we partner with may store, and access some or all the cookies described below on your device. Our cookies policy is available at:

The Websites also use Hotjar in order to better understand our users' experience (e.g. how much time they spend on which pages, which links they choose to click, what users do and don’t like, etc.) and this enables us to build and maintain our service with user feedback. Hotjar uses cookies and other technologies to collect data on our users’ behavior and their devices (in particular device’s IP address (processed during your session and stored only in a de-identified form), device screen size, device type (unique device identifiers), browser information, geographic location (country only), preferred language used to display our Website). Hotjar stores this information in a pseudonymized user profile. For further details, please see Hotjar’s privacy policy at You can opt-out of the creation of a user profile, Hotjar’s storing of data about your usage of our Website and Hotjar’s use of tracking cookies on other websites on this link:

Additionally, we may engage Mixpanel for the collection of Usage Data and email addresses. Mixpanel’s ability to use and share information is governed by the Mixpanel Terms of Use, available at, and the Mixpanel Privacy Policy, available at You can opt-out of Mixpanel’s services by clicking on the following link:

We may also use analytical services to collect information about the use of our Websites, such as Hockeystack and Trendemon (for additional information on these services you may visit their websites at and Such information may include, for example, the user’s email and behavior on the Website. We may use this information to analyze traffic, improve our marketing, advertising, and to improve our Websites.

We may also use a technology called web beacons to collect general information about your use of our Websites and your use of special promotions or newsletters. The information we collect by web beacons allows us to statistically monitor the number of people who open our emails. Web beacons also help us understand the behavior of our visitors on the Websites.

Third parties may use cookies, web beacons, and other storage technologies to collect or receive information from our Websites and elsewhere on the internet, and use that information to provide measurement services and target ads.

Third-Party Links

The Websites may include links to third-party websites, plug-ins and applications. Clicking on those links or interacting with such content may allow your data to be shared with the relevant third-party. We do not control these third-party websites and are not responsible for their privacy statements; we therefore recommend that you read the Privacy Policy of every website you visit.

Sharing Your Personal Data with Third Parties

We share Personal Data with third party service providers that provide us services in connection with the purposes listed above.

For example, we may share your applicable Identity Data, Contact Data, Usage Data and Technical Data with web analytics providers, email and marketing service providers and other vendors that assist us in maintaining the Websites (including website hosting services). Please also see the description above in the section titled Cookies and Other Tracking Technologies.

We may also share your Personal Data with legal and regulatory authorities to the extent required by applicable law our professional advisors (e.g. lawyers, accountants) to the extent necessary for the provision of their services to us; and third parties to whom we may choose to sell, transfer, or merge our business (or parts thereof) or our assets, or parties whose business we wish to acquire.


In order to use the Websites, you must be at least 18 years of age, or older, if otherwise required by the laws of the country you reside in. Our Websites is not designed for use by anyone under the age of 18 and we do not knowingly collect Personal Data from children under the age of 18.

If you are a parent or legal guardian and have concerns about your child’s privacy, or if you believe that your child may have provided us with their Personal Data, please contact us using the Contact Details below. When you approach us as a parent or legal guardian, we may request that you provide certain information needed to confirm your identity, in order to prevent malicious removal of account information.

International Transfers

We may transfer your Personal Data to countries outside of the country in which you reside (including outside of the European Economic Area (EEA) or the United Kingdom (UK)), that do not necessarily provide the same level of data protection as the country in which you reside and are not recognized by the European Commission and/or the applicable UK authority as providing an adequate level of data protection.

Our international transfers of Personal Data are done for the performance of a contract or implementation of pre-contractual relations with you, based on your consent, or subject to safeguards that ensure the protection of your Personal Data, such as standard contractual clauses approved by the European Commission and/or the applicable UK authority (when the transfer is outside of the EEA or the UK).

Data Security

We have put in place security measures intended to prevent your Personal Data from accidental or unlawful loss, use, alteration or disclosure. We also maintain reasonable technical and physical safeguards to protect your Personal Data. Unfortunately, we cannot guarantee against the loss or misuse of your Personal Data or secure data transmission over the Internet because of its nature.

Data Retention

We retain your Personal Data for as long as necessary to fulfill the purposes we collected it for, including for legal or reporting requirements.

In order to determine the appropriate retention period for Personal Data, we consider the following criteria: the volume, nature, and sensitivity of the Personal Data, the potential risk of harm from unauthorized use or disclosure of Personal Data, the purposes for which we collect and process Personal Data, the timeframe during which we may require such Personal Data in connection with potential litigation, and applicable legal requirements.

Your Rights

Certain privacy laws, including the GDPR and UK GDPR, provide users with rights related to their Personal Data. To the extent that such laws apply to your Personal Data, you may have the following rights:

  • Request access. This means that you may receive a copy of the Personal Data we hold about you.
  • Request correction. This means that you may ask us to correct or complete inaccurate or incomplete data that we hold about you.
  • Request erasure. This means that you may ask us to delete or remove Personal Data that we hold about you. If we are unable to comply with such request, we will notify you of the specific legal reasons for our decision.
  • Object to processing. This means that you may object to the processing of your Personal Data where it is used for direct marketing purposes, or where we are relying on a legitimate interest and you feel that such interest is overridden by your rights and freedoms.
  • Request restriction of processing. This means that you may ask us to suspend the processing of your Personal Data if you believe that such data is inaccurate, if our processing is unlawful or if we no longer need to process such data for a particular purpose, but you need us to continue to hold the data.
  • Data Portability. This means that you may request that we transfer your Personal Data to you or to a third party. This right applies where we have obtained and processed the data from you based on your consent or where we used the information to perform a contract with you.
  • Withdraw consent at any time. This means that you may withdraw your consent where we are processing your Personal Data based on your consent.

If you wish to exercise any of the rights set out above, please contact us.

What We May Need From You

When you approach us with a request to exercise one of your rights, we may request that you provide us with information needed to confirm your identity as a security measure to ensure that your Personal Data is not disclosed to any person who has no right to receive it.

Time Limit to Respond

We try to respond to all legitimate requests within one month or less, if required by law. Where it takes us more than one month to respond (for example, where your request is particularly complicated or where you have made a number of requests) we will notify you and keep you updated.


If you have a disability and would like to access this Privacy Policy in an alternative format, please contact us via our Contact Details listed below.

Contact Details

If you have any questions or concerns, please contact us at:

Email: [email protected]

You have the right to make a complaint at any time to data protection authorities. We would, however, appreciate the chance to address your concerns before you approach a data protection authority, so please contact us in the first instance.

Changes to this Privacy Policy

We reserve the right to change this Privacy Policy at any time. If we do so, we will post an updated version of this Privacy Policy so that our users and customers are always aware of what information we collect, use, and disclose. Your continued use of the Websites after any change to this Privacy Policy will constitute your acceptance of such change.

This version was last updated on June 6, 2024.